For compliance and auditing reasons, proxy registration are highly restricted and typically reserved for government entitles (city, county, state offices) and large utility providers.
What to Expect: Requestor will be contacted by SM Team, via email, if additional information is needed or if request is not approved. Requestor to allow 3 full business days for Approved supplier to appear in supplier search. After 3 full business days, submit status inquiry via Service Now.
NOTE: ACH will not be setup or maintained for Proxy suppliers.
Required Information: Please complete the required fields (*) below.
Campus Submitter Name: *
Campus Submitter Email: *
Supplier Business Name: *
Which campus/BU needs to use this supplier? *
Business Units: *
Background/Reason for proxy. Describe all attempts that have been made to get the supplier to complete registration and the result: *
Remittance address from recent invoice, if different than address on W-9: *
Will the vendor supply a service? *
Will this service be performed in California? *
Name of supplier contact who can assist with registration questions: *
Supplier Contact Email: *
Supplier Contact Phone: *
PO Distribution Method: * How would the supplier like to receive the PO?
Email Fax Manual
Please attach W-9. Must be IRS version 2023 or newer and must have been signed within the previous calendar year. (required) (*.PDF - Maximum File Size: 10 MB)
Please attach backup documentation (communications) demonstrating attempts to get the supplier to register as well as any refusals. (required) (*.PDF/*.MSG/*.EML - Maximum File Size: 10 MB)
